Quick Ways You Can Improve Your Chemical Inventory Management System
With hazard communication being the second-most-common issue when it came to OSHA violations in 2023, according to Concentra, it is worth you setting a standard within your organization for the sake of your employees’ safety. Sadly, chemical inventory errors and missing safety data sheet (SDS) data can cost companies like yours both time and money, while also making the jobs of your workers that much more dangerous. The last thing you want is to cause harm, but the possibility of a significant OSHA fine can also be debilitating, so what should you do?
Fortunately, KHA’s full suite of software allows you to continually improve and update your chemical inventory management system. Below, learn how to use our key tools to strengthen your internal system. In doing so, you can:
- Streamlining paperwork
- Boost your compliance
- Make container tracking easier
- Generate reports automatically
- Flag missing or outdated SDS data
Strengthen Your Chemical Inventory Management System Now
EVE Grand View Research is correct when it states that the degree of innovation in the world of chemical management solutions is extremely high. For example, within KHA’s databases, we take every step possible to help you detect whether manufacturers or distributors have introduced any newly published or revised SDS systems you may work with, and then inform each of your users about them.
We then cross-reference the data we have against the hundreds of thousands of product entries in OSHA’s databases to determine whether you have any gaps that may need to be resolved. If we find any, you will receive an automated notification via an app or email to let you know that you need to take steps to close the gap.
At the same time, our central dashboard system can inform you not only of which SDS is missing but also of other key information, such as which team or individual utilizes it, helping you to prioritize the highest-risk items first.
Import Critical SDSs with Key Indexing and Search Functions
KHA’s Online-SDS system allows you to bulk-import any existing SDS you have, then compare them to the data we have from OSHA on what each one should contain. The data captured includes anything you may expect from an SDS, including:
- Classifications
- Ingredients
- First-aid steps
- Manufacturer’s details
As the data is stored in a comprehensive database, you can easily find and validate it by using the app’s search function to quickly look through the dozens of fields that populate each SDS. These also include images and standardized data, such as pictograms and signal words, to help you avoid critical detail errors during any audit or migration process.
Having all these features lets you onboard and update your new system quickly, while any new manufacturer or distributor can start working with you. As OSHA has finally set the “Final rule” for their updated regulations, and the clock is ticking to implement them, KHA’s system allows you to bring your SDS catalogue up-to-date and ensure that you do not fail at chemical inventory compliance.
Use Live Chat Support for Quick Training
If you have issues during your update process, we are there to help. Our live chat facilities allow you to contact us during business hours or call us directly. You can then get a response that unblocks any bottleneck as a trained support agent guides you through the onboarding process.
After you have finished installing your new system, you can then request post-training assistance from our staff. The support team will be able to offer real-time instructions on things like:
- Setting up user roles
- Customizing your dashboard
- Configuring barcode scanning or other technical requirements
- Troubleshooting chemical inventory software connectivity issues
- Indexing and updating your SDS catalogue
- Installing and using the SDS Mobile™ app
As live chats like these will save to your account, you can even use them as a reference library or analyze them to learn when you might need to perform more training.
Empower Teams with SDS Mobile Barcode Scanning
Having direct access to an SDS catalogue is useful. However, it can sometimes take too long to manually search for and open each sheet that you may need.
Instead, consider scanning a chemical’s barcode with the SDS Mobile™ app. Doing so automatically pulls up the correct SDS and, if you have already downloaded the sheet ahead of time, it works even if Wi-Fi or other Internet sources are not available.
The app not only caches the most recently accessed SDS documents, but also allows you to save those you feel you are likely to use more often. With data encryption, these locally stored files will remain secure on mobile devices, even if you leave the area with them.
This scanning functionality offers you new capabilities to:
- Register inventory
- Track incoming and outgoing stock
- Alert you if the stock goes below a number in real-time
- Flag specific chemicals as being the responsibility of a specific worker
The data tracked with each inventory change will include:
- User IDs
- Timestamps
- Location where permitted
- Container status
You can then use this as a key audit feature to maintain internal safety.
Automate Chemical Recordkeeping and Reports
At the forefront of the industry, KHA understands the compliance needs of companies in 2025. As such, we have developed a system, the HazMat Inventory app, that enables you to automatically generate tailored compliance reports utilizing any of the 35 fields we index in an SDS catalogue. You can even add extra, unique identifiers tailored to your business for internal use.
Our safety compliance tools not only help you generate reports from the app but also perform automatic calculations of various statistics that you require, converting units as necessary for different markets, and provide an exportable report that you can then use for automated chemical recordkeeping and submit to the relevant body.
Take Control of Chemical Safety Today with KHA
Implementing each of KHA’s full suite of tools offers you a new level of chemical safety and an immediate boost in ROI due to the simplicity of working with our software. Eliminate manual data entry, reduce the risk of human error, and avoid costly OSHA citations today.
For more information on our chemical inventory management system and how we can give you what you need without disrupting your daily routine during the onboarding process, get in contact today for a free demonstration.