How to Build a Compliant Hazard Communication Program

Employers must inform and train workers on hazardous chemicals present in the workplace.

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Since 1985

What is a Hazard Communication Program?

Under OSHA’s Hazard Communication Standard (29 CFR 1910.1200), employers must inform and train workers on hazardous chemicals present in the workplace. This includes maintaining proper labels, providing Safety Data Sheets (SDS), and implementing a written HazCom program.

The purpose is simple: ensure workers know what they’re exposed to, how to handle it safely, and what to do in case of emergency.

Why HazCom Compliance Matters

OSHA’s HazCom Standard consistently ranks in the Top 5 most-cited violations each year.
Non-compliance leads to fines, injuries, and liability.
A complete program helps protect lives and supports organizational safety culture.

5 Steps to Building a HazCom Program

Create a Hazardous Chemical Inventory

Product name and manufacturer
Associated SDS
Storage and location details

Ensure Proper Labeling

Use GHS-compliant labels for all containers, including:

Pictograms (e.g., flame, exclamation mark)
Product identifiers
Hazard and precautionary statements

Maintain Up-to-Date SDS Access

Must be readily available to employees
Updated when the manufacturer releases revisions
Store digitally or in an indexed binder

Conduct Employee Training

Before initial assignment and when new hazards are introduced
On understanding labels, pictograms, SDSs, and protective measures
Document with a training log (included in toolkit)

Develop a Written HazCom Plan

Manage labeling and SDS access
Conduct training
Maintain your inventory
Comply with OSHA’s communication requirements

Related Pages on KHA.com

SDS Compliance Checklist:
www.kha.com/sds-compliance-checklist/

Online SDS:
www.kha.com/online_sds_kha/

Ultimate SDS Guide:
www.kha.com/ultimate-sds-guide/

SDS Mobile access for Field Teams:
www.kha.com/mobile-sds-access/

HazCom Program Starter Toolkit

What’s Inside:

✅ Customizable Written Program Template
✅ Fillable Employee Training Log
✅ GHS Label & SDS Compliance Checklist

Use it to:

Build your HazCom program from scratch
Prepare for OSHA audits
Train employees efficiently

HazCom Program FAQs

Do I need a HazCom program if I only use cleaning products?

If those products are used outside normal consumer usage, yes—you need full compliance.

Do temporary or seasonal workers need to be trained?

Yes. All affected employees must be trained prior to exposure.

What if my SDSs are outdated?

Update them immediately. OSHA requires SDSs to be current and accessible.

Can I keep SDSs digitally?

Yes, as long as they are accessible without delay, even during emergencies.

Ready to experience the KHA difference?

Call us today: 800-274-4995

Our SDS specialists are happy to answer any questions you may have regarding SDS management and compliance.